Privacy Policy

Last updated: June 23, 2021

Introduction

This privacy statement applies to any processing of personal data on fueltrust.io and local websites which is hereinafter referred to as the “Website”. This statement is distinct from the Privacy Policy applicable to the FuelTrust products and services.

Personal data in this regard shall mean any information relating to an individual who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that individual.

Processing shall mean any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction.

How we process your personal data

Personal data automatically collected when you browse the Website

When you visit the Website for informational reasons, i.e. without being registered, we may automatically gather and store certain information (e.g. device type, the browser used, the date and time of visit, pages visited).

We use such data only to assist us in providing an effective service (e.g., to adapt our website to the needs of your end user device or to allow you to log into our website). The personal data collected is necessary to provide you with the website. Should such data be gathered, it will be stored within the United States of America. The legal basis for this processing activity is Article 6 (1) 1 lit. b of the European General Data Protection Regulation (“GDPR”).

Registration for and use of information on our website or related sources

We will process personal data actively provided by you, e.g. when you register with us by setting-up a contact record, sending us requests or questions, prepare orders, or place orders or access downloads. Such personal data may contain your name, e-mail address, contact details, company affiliation, country, request and support information.

FuelTrust collects and uses personal data only to provide you with the services you requested, to administer your contact record, identify you and to communicate with you, or maintain on-going contact with you with your permission.

We use the personal data and contact data you provide by registration to inform you directly about our additional products and services. The use of your personal data for directly advertising related products and services is a legitimate interest for us as a provider of this website, Article 6 (1) 1 lit. f GDPR.

You can object to the use of your personal data for direct marketing at any time. We will then refrain from any processing to the extent it is related to such purposes. You can inform us about your objection by submitting a request on our website.

We process your personal data as far as necessary for compliance with legal obligations to which we as the data controller are subject.

Your personal data is, in the absence of exceptions within the specific services mentioned below, retained for as long as your user account is used. If there has been no activity on your account, your personal data will be erased once the purpose has been fulfilled. Statutory storage obligations or the need for legal actions that may arise from misconduct within the services and can lead to a longer retention of your personal data. In this case, we will inform you accordingly.

Data collected from third party sources

We may also collect personal data about you such as your name and contact details for providing you with information on products and services, coming from third party resources on trade fairs and webinar vendors we participate in. Contact with you via a third-party with whom you have a relationship with is governed by their privacy and data processing policies with you, and FuelTrust is not a party to such policies.

Legal basis for this processing is Article 6 (1) 1 lit. f GDPR as it is our company group’s legitimate interest to maintain our user base, bring new users to the Website and inform (potential) users about services organized and provided by FuelTrust.

Informational e-mails

With your email address you can subscribe to our informational e-mails that provides you with the latest news about our products and services if you consent to receiving such e-mails. Your email address will be retained for as long as you are subscribed to our informational e-mails and for 24 months of inactivity thereafter.

You can unsubscribe from this service by opting-out via the link provided in each informational e-mail.

Automated decision making

We do not use your personal data for automated decision making which produces legal effects concerning you or similarly significantly affects you.

Recipient of your personal data

Group internal recipient

FuelTrust is the sole direct recipient of your personal data, and FuelTrust does not disclose, sell, publish, or provide your personal data to third-parties, excluding those parties which are processing data for FuelTrust subject to substantially similar or greater privacy agreements as provided for by this Privacy Statement. Personal data may be transferred outside of the country in which it was collected for.

FuelTrust is a Binding Corporate Rules (Controller) company and therewith personal data transferred to a third country outside the European Union / European Economic Area is subject to these.

Third party recipients

We engage third party companies and individuals who assist us in providing our services and products or support us with certain functions of this website. Your personal data will be shared with the following categories of third parties and partly their sub-processors:

• Hosting and content delivery network services (e.g., Amazon Web Services, HubSpot)
• Customer support services

The legal basis for this data transfer and processing activity is Art. 28 GDPR in conjunction with the data processing agreements we concluded with respective third party companies. Therefore, our contractors will only use your personal data to the extent necessary to perform their functions and will be contractually bound to process your personal data only on our behalf and in compliance with our requests.

We may disclose your personal data if legally entitled or required to do so (for example if required by law or by a court order). The legal basis for this processing is Art. 6 (1) 1 lit. C GDPR.

International data transfer

Within the scope of our information sharing activities set out above, your personal data may be transferred to other countries (including countries outside the European Union) which may have different data protection standards than your country of residence. Please note that data processed in a foreign country may be subject to foreign laws and accessible to foreign governments, courts, law enforcement, and regulatory agencies. However, we will endeavour to take reasonable measures to keep up an adequate level of data protection also when sharing your personal data with such countries, such as encryption, pseudo-anonymization, etc.

In the case of a transfer outside of the European Union, this transfer is safeguarded by the EU Standard Contractual Clauses. You can find further information about the aforementioned safeguards under: https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.

Retention periods

We strive to keep our processing activities with respect to your personal data as limited as possible. In accordance to the specific retention periods set out in this policy, your personal data will be retained only for as long as we need it to fulfil the purpose for which we have collected it and, if applicable, as long as required by statutory retention requirements.

How we use cookies

The Website uses cookies in accordance with the EU Cookie Directive (Directive 2009/136/EC) and the UK Information Commissioner’s Office Privacy and Electronic Communications Regulations. A cookie is a small file of letters and numbers that the website puts on your computer. These cookies allow us to distinguish you from other users of the Website which helps us to provide you with a good experience when you browse our Website, and to improve our Website.

The cookies we use allow us to see:

• The Internet domain and Internet Protocol (IP) address from which you access our Website;
• The type of Internet browser and the operating system of the computer you use to access our Website;
• The date and time you visit our Website;
• The pages you visit on our Website;
• The pages that you directly share from our site onto social media and to which social media network;
• If you linked to our Website from another website, the address of that website; and
• If you were referred to our Website from a search engine, the address of that website and the search term you used to find us.

Any data processing that occurs while using cookies used for the sole purpose of carrying out the transmission of a communication and/or strictly necessary to perform the services you required is based on Article 6 (1) lit. b GDPR.

In case personal data is processed in the course of using cookies and/or similar technologies that are used for other purposes, e.g. improving our website or marketing purposes, the processing is based on Article 6 (1) lit. f GDPR and represents our legitimate interest in maintaining our user base, bringing new users to the Website and informing (potential) users about services organized and provided by FuelTrust.

You can control and/or delete cookies as you wish – for details, see www.allaboutcookies.org. You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit the Website and some services and functionalities may not work.

Google Analytics

This Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses cookies to help us analyse how users use the site. The information generated by the cookie about your use of the Website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America.

The Website uses Google Analytic’s IP anonymisation function. Google will truncate/anonymise the last octet of the IP address for Member States of the European Union as well as for other parties to the Agreement on the European Economic Area. Only in exceptional cases, the full IP address is sent to and shortened by Google servers in the USA. On our behalf, Google will use this information for the purpose of evaluating your use of the Website, compiling reports on Website activity and providing other services relating to Website activity and internet usage to us. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this, you may not be able to use the full functionality of this Website.

Furthermore, you can prevent Google’s collection and use of data (cookies and IP address) by downloading and installing the browser plug-in available under https://tools.google.com/dlpage/gaoptout?hl=en. An opt-out cookie will be set to prevent the future collection of your information when you visit this Website. Further information can be found at https://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage.

Marketing Adwords and Advertisement

FuelTrust may utilize third party services to display ads for FuelTrust. Such Services may use cookies, which allow them to display relevant ads on their web properties. This works as follows: If you access our Website through an electronic ad on a third party website (including via an email), that third party may store a cookie on your PC. If you visit certain pages on our Website and the cookie has not expired, the third party and FuelTrust may recognize that the ad has been clicked and that a visitor has been redirected to our Website. Each advertisement or third party customer / user receives a different cookie. These cookies usually lose their validity after 30 days and are not intended to identify you personally. Such cookie distribution and usage is subject to the policies of those third party websites and advertisement and marketing services.

The information generated by cookies on the use of this website (including your IP address) are transmitted to Google; https://support.google.com/analytics/answer/2763052?hl=en. You may refuse the use of cookies by selecting the appropriate settings on your browser.

You can also opt-out of personalized advertising in Google AdWords Settings. For instructions, see https://support.google.com/ads/answer/2662922?hl=en.

Facebook Pixel

Our Website may use Facebook Pixel, a service provided by Facebook Inc. Facebook Pixel allows us to track the actions of visitors after they are redirected to our Website by clicking on a Facebook advertisement. This enables us to measure the effectiveness of Facebook ads for statistical and market research purposes. The data collected in this way is anonymous to us, meaning we do not see the personal data of individual users. However, this data is stored and processed by Facebook. Facebook may link this information to your Facebook account and use it for its own advertising purposes, in accordance with Facebook’s Data Use Policy. You can opt out of Facebook’s use of cookies via Facebook’s Ads Settings.

LinkedIn Insights and Ads script

Our Website may use LinkedIn Insight Tag and advertising scripts provided by LinkedIn Corporation. These tools allow us to measure the effectiveness of our advertising campaigns and to provide relevant content and ads. LinkedIn may use cookies and similar technologies. You can opt out of LinkedIn’s use of cookies for advertising via your LinkedIn account settings or the LinkedIn Ads Preferences page.

Security

We take appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. These measures are designed to provide a level of security appropriate to the risk.

Data subjects’ rights

Under applicable data protection law you may have the following rights:

1. request access to your personal data;
2. request rectification of inaccurate personal data or completion of incomplete personal data;
3. request erasure of your personal data if (i) the personal data is no longer necessary for the purposes for which it was collected, (ii) you withdraw consent and there is no other legal ground for the processing, (iii) you object and there are no overriding legitimate grounds, or (iv) the personal data has been unlawfully processed;
4. request restriction of processing where (i) you contest the accuracy of the personal data, (ii) the processing is unlawful and you oppose erasure, (iii) we no longer need the data but you require it for legal claims, or (iv) you have objected pending verification of our legitimate grounds;
5. receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller;
6. refuse to provide and – without impact to data processing activities that have taken place before such withdrawal – withdraw your consent to processing of your personal data at any time;
7. object at any time that your personal data will be used for direct marketing purposes, or – based on grounds relating to your particular situation, that your personal data shall be subject to data processing for other purposes;
8. not to be subject to any automatic individual decisions which produce legal effects on you or similarly significantly affect you;
9. take legal actions in relation to any breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators.

Revision of the Privacy Statement

FuelTrust may change or update the privacy statement without notice. All such changes will take effect once they have been posted on the Website. It is your responsibility to monitor such updates. The privacy statement was last updated on the date stated at the beginning of this privacy statement.

Contact Details

If you are concerned about use of the Data or have any questions regarding this Privacy Statement, please contact our data protection officer via dataprivacy@fueltrust.io or by getting back to us using the same postal address as listed below. FuelTrust regrets that only general queries about the privacy statement can be responded to via e-mail.

FuelTrust, Inc.
Attn: Data Privacy Officer
1907 FM 517 East
Dickinson, Texas 77539